Roads & Grounds
Roads and Grounds Department – Janice Clayton, Director
We currently have three basic teams, or crews, of Roads and Grounds employees.
- Road Crew
- Landscape and Grounds Crew
- Building Crew
In addition, we have a
- Administrative Assistant
- Sign Tech
- On-Site Mechanic
Lastly, the Roads and Grounds Committee works with the Roads and Grounds Department. The committee is aware of all pertinent areas regarding this department and makes recommendations concerning the CRRA properties.
The more unusual or versatile the need, the more likely the Roads and Grounds Department will be involved. For example, during weather emergencies, such as floods and snows, our roads might be covered with ice, becoming treacherous. Our crews come in, regardless of the day or time, and scrape or sand the roads, so that our property owners and guests remain as safe as possible.
Architectural Review Committee
The Architectural Review Committee, the ARC, works through the CRRA Roads and Grounds Department. The goal of the ARC is to insure that changes made to new or existing properties conform to the already established rules and regulations, covenants and construction guidelines of the CRRA. The committee is made up of property owners.
Before beginning a project around your home, call the department director to determine if your desired change(s) must go through the ARC process.
Changes to your property may require prior approval by the ARC, whether you’re a contractor, a new or established property owner. Your desired change(s) are brought before the ARC, via an application process.
For example, if you want to build a dog lot, add a privacy fence, add a room or porch, or widen your driveway, these are just some of the projects requiring prior approval of the ARC.
For the most part, it’s a simple process. Since this is a gated community, conformity to certain guidelines is necessary. The department director can help you with any needed information.
Documentation: A completed application, with any pertinent documentation, is usually needed. Questions? Call the department director at 276-1060 x.236
Process: Fill out the application via phone, fax, online, or in person at the POA building (administrative offices).
The department director can review your application and accompanying documentation for accuracy and completion, and help you confirm that everything is in place. Next, your application and documentation package are presented (by the department director on your behalf) at the next ARC (Architectural Review Committee) meeting.
Schedule of ARC meetings: The second and fourth Thursday of each month.
Deadline: Noon on the Wednesday before the next scheduled ARC meeting.
Results: After the bi-monthly ARC meeting, the department director will know if your application was 1) approved; 2) approved pending further information; or 3) denied, with reasons given.
The Roads Crew maintains all CRRA roads and only those roadways. We do not maintain access roads, because although these roads are within the CRRA property, they are independently owned and considered private property.
There are over 300 miles of roads within the CRRA property; approximately 36 miles are paved. Maintenance on our roads is ongoing and year round.
We repair minor problems on the paved roads, such as potholes, leaving major repairs to outside contractors.
On gravel roads, we grade and crown them, then lay and compact gravel. As needed, we build or strengthen road shoulders, install culverts and pull ditches.
The crews also cut down fallen or dead trees and removes them.
In addition to the ongoing maintenance schedules the Roads Crew works by, they complete “work orders.” These are items brought to our attention by property owners.
Work Orders can be emailed as well as phoned or faxed and turned into the department director at the administrative offices. For a variety or reasons, the requested work area may be inspected. The department director determines the work schedule, based upon priorities. Of course, potentially dangerous situations (as determined by the department director and committee) receive immediate attention.
Q: How do I get my driveway repaired?
A: The CRRA Roads and Grounds Department does not repair driveways on private property. The department director can furnish you a list of contractors for this type of job.
Q: Can I buy gravel from you?
Q: Do you furnish gravel to me?
A: No, gravel cannot be purchased from or furnished by the Roads and Grounds Department. However, the department director can identify businesses that sell gravel.
Q: How do I get my road fixed?
Q: How do I get a mud hole, pothole, etc., on my road fixed?
A: Call the department director and make a “work order request.” See above.
The Grounds Crew maintains landscape and mowing at all CRRA buildings, parks & pools.
In the summer, normal grounds maintenance calls for mowing the equivalent of six football fields a week! We mow all common areas—all POA buildings, parks, gatehouses, recreation centers, teen centers, water tower, and all roadsides and medians—using a rotation list.
Mowing along the sides of 300 miles of roads is a huge task! To accomplish it, we utilize two mowers, four weed eaters and two tractors, separating the full time and temporary employees into teams. These teams work continuously every day from mid-April through the entire month of September.
We also assist or work with our Roads and Grounds Volunteers (property owners donating their time and skills for the improvement of the community).
In 2003, we completely emptied Beaver Lake of water, then repaired, re-filled and re-stocked it with catfish, bream and bass. No license is required by CRRA, the county or the state, because the lake is on private property.
Q: Do I need a license to fish on CRRA property?
A: No. See above.
Q: Can I cut a dead tree down?
A: Call the department director.
Building Maintenance Crews
The building maintenance crews are responsible for maintenance of all common areas and buildings.
They perform daily, weekly & monthly inspections as preventive maintenance.
They do maintenance, repairs, renovations and new project construction. They maintain our water features, generators, minor electric, plumbing, some heat & air .
They close & winterize parks & pools as well as getting them ready for opening in the spring.
Our Sign Department creates most of the street, directional and building signs that you see in the Coosawattee River Resort Association.
The Gilmer County Rescue / 911 Addressing System requires every home to have a yard sign posted, listing both the physical address and the CRRA lot number of the home, so that emergency vehicles can locate your property quickly and accurately.
As a service to our property owners, our in-house sign department can create your yard sign; however, it’s not necessary for you to purchase from us. As you drive through the community, you will consistently see yard signs produced by us.
We offer one type of yard sign, in three sizes. Each size allows (only) enough room for the necessary information—your physical address and your CRRA lot number. If you wish, we can create another sign with your name on it, for an additional charge.
- The small size is oval shaped and comes with 2 small chains attached, one on either side of the sign. You must hang it onto the signpost you furnish; we do not supply the signpost for this size sign.
- The medium size is our most requested and it comes with the sign and stake all in one (this size needs no signpost), so you just push it into the ground at the desired location.
- The large size is actually the same sign we offer as our small size sign, but with a big difference—the purchase price includes a 5 ft. tall metal signpost to hang your sign from, with a gold-colored, metal topper.
For information or to place an order, call or visit the Roads & Grounds office in the lower (back side) level of the POA building.
The CRRA Roads and Grounds Department
- Maintains the gravel roads
- Performs minor repairs on the paved roads
- Maintains all CRRA owned
In the summer we keep all Parks, Pools and Common areas clean, freshly mowed, and weed free.
While each Roads and Grounds employee is designated to a specific crew, we all work very well together.
During emergencies such as floods or snows, our Roads and Grounds Department is on the move, coming in early or staying late, so that our property owners, and their homes, are as safe as possible.
Q: Can your employees do work for us on the side?
A: Yes, with stipulations. After their normal workday, they typically perform handyman type work for interested property owners, but they do not have access to CRRA equipment.